Index¶
PDF pages 644-698. Source PDF:
RADComplete_July2008.pdf.
Index
added to identical personal names, 22.19B omission from statement of responsibility, 1.1F7 Accents and other diacritical marks, 1.0G1 (see also Language) Access, records in electronic form, mode of restrictions on, 1.8B16a definition, App. D (Glossary) Access points (see also Headings) author, 21.4-21.6 choice, 21 explanation, 0.4, 20.1 multilevel description, 21.0A2 non-subject, 21.7-21.12 provenance, 21.1-21.3C2 Accessions Accompanying material (see also Levels of description, item) definition, App. D (Glossary) general rules, 1.5E note on, 1.8B9c Accruals definition, App. D (Glossary) note on, 1.8B19 Acetate film base moving images, 7.5C2 sound recordings, 8.5C2 Acharya (early Indic names), 22.25A Acoustic recording method, 8.5C4 Acquisition immediate source of, 1.8B12 transfers of ownership, 1.7C unknown, 1.8B12 Acronyms and initialisms in formal title proper, 1.1B1c Actors and actresses, see Performers Acts, variant forms of names found in legal documents, corporate bodies, 24.2D1(a) Ad hoc military courts, 24.23B Adat title (Indonesian names), 22.26D Additions (see also type of addition, e.g., Date(s)) to formal title proper, 1.1E6 to headings conferences, etc., 24.7B corporate names, 24.4 embassies, consulates, etc., 24.25 exhibitions, fairs, festivals, etc., 24.8B government names, 24.6 personal names, see Personal names, additions to place names, 23.4
Index
radio and television stations, 24.11 to place of publication, 1.4C2, 1.4C3 to place of manufacture, 1.4G4 (option) to statement of function of publisher, distributor, etc., 1.4E (option) to statement of responsibility, 1.1F8 to title, 1.1E6 Address, titles of, see Titles of honour, nobility, address, etc. Adi (Indonesian names), 22.26C1(b) Administrative divisions, etc. direct or indirect subheading, 24.19A entry as a subordinate body, 24.13A, 24.18A related to inclusion or exclusion in Information relevant to the level of description, 1.0A2b structure, 1.7B1e Administrative history as a separate finding aid, 1.7B1 (note) general rule, 1.7B1 administrative relationships, 1.7B1d administrative structure, 1.7B1e dates of founding and/or dissolution, 1.7B1a mandate/sphere of functional responsibility, etc., 1.7B1b name(s) of chief officers, 1.7B1g names of corporate bodies, 1.7B1f predecessor and successor bodies, 1.7B1c location of element in description, 1.0C2, 1.0D1 - 1.0D4 Administrative organs of the Catholic Church, 24.27C4 Aerial photographs, see Cartographic materials, scope Afrikaans surnames with prefixes, 22.5D1 Agencies, government, see Government agencies al- (Malay names), 22.27 Alternative rules and optional additions, (explanation), 0.5 Alternative titles, 1.1B1 definition, App. D (Glossary) anak (Malay names), 22.27C1 (note) Analog recordings (for other rules see Sound recordings) recording method, 8.5C4
Index
moving images, recording technique, 7.5C6a playing speed, 8.5C3 technical specification, 8.5C1 (note: Table) Ancient corporate bodies, 24.3C2 Ancillary map, 5.3B1 (note), 5.3C2, 5.5D5b Annotations, cartographic materials, 5.5C3 Aperture cards, see Records on microform, physical description area Apostolic delegations (Internunciature, Nunciature), 24.27D Appellations involving names of known persons (see also Given names, etc.; Words or phrases) "see also" references, 26.2C2 Appendices, (explanation), 0.8 Approximate date of publication, distribution, etc., 1.4F5 recording of, 1.4B5 Arabic alphabet, names in, 22.22 Arabic script, personal names in, romanization, 22.3C2 Archbishops, see Bishops, etc. Archdioceses, 24.27C2 - 24.27C3 autocephalous, 24.3C3 Architectural and technical drawings, 6 administrative history / biographical sketch, 6.7B archival description area, 6.7 custodial history, 6.7C date(s) of creation, 6.4B date(s) of creation, including publication, distribution, etc. area, 6.4 definition, App. D (Glossary) edition area, 6.2 edition statement, 6.2B general material designation, 6.1C note area, 6.8 notes, 6.8B other title information, 6.1E overlays, 6.5B6 parallel titles, 6.1D physical description, 6.5 publication, distribution, etc., 6.4C - 6.4G publisher's series area, 6.6 scale area, 6.3 scope and content, 6.7D sources of information, 6.0B standard number area, 6.9 statement of responsibility, 6.1F statement of scale, 6.3B title proper, 6.1B title and statement of responsibility area, 6.1 Archival description area, 1.7
Index
administrative history / biographical sketch, 1.7B custodial history, 1.7C scope and content, 1.7D Areas of description (see also Archival description area; Dates of creation, including publication, distribution, etc. area; Edition area; Class of material specific details area; Note area; Physical description area; Series area; Publisher's series area; Standard number area; Title and statement of responsibility area) definition, App. D (Glossary) organization of the description, 1.0B table of areas and elements, 1.0C2 Archival series, see Series (archival) Armed forces, 24.18A (type 8), 24.24 headings for, 24.18A (type 8) at national level, 24.24A below national level, 24.24B Arrangement (see also Levels of arrangement) definition, App. D (Glossary) note on, 1.8B13 in Scope and content, 1.7D for fonds, 1.7D1 for series, 1.7D2 for files, 1.7D3 Articles, see Initial articles Aspect ratio, moving images, 7.5C6e Associations, see Corporate bodies; Religious societies Audiocartridges (see also Sound recordings) dimensions, 8.5D1 (i) specific material designation, 8.5B1 (option) Audiocassettes (see also Sound recordings) dimensions, 8.5D1 (ii) specific material designation, 8.5B1 (option) video, 8.5B1 (option) Audiodiscs (see also Sound recordings) dimensions, 8.5D1 (iii) groove characteristic, 8.5C1 physical composition, 8.5C2 (ii) playing speed, 8.5C3 (ii) specific material designation, 8.5B1 Audio recordings, see Sound recordings Atlases, see Cartographic materials, scope Audioreels moving images, specific material designation, 7.5B1 moving images, speed, 7.5C5 moving images, dimensions, gauge, 7.5D1 (i) sound recordings, dimensions, 8.5D1 (v) sound recordings, specific material designation, 8.5B1
Index
sound recordings, speed, 8.5C3 (i) Audio video cassettes, see Audiocassettes, video Australian place names, additions, 23.4C Authors access points for, 21.0A3 , 21.4 - 21.6 designation of relationship, 21.0D explanation, 20.1 as name element in titles for series, files, etc., 1.1B4a cartographic materials, statement of responsibility, 5.1F (note) moving images, statement of responsibility, 7.1F (note) note on, 1.8B5, 1.8B6 personal authors, 22.2B, App. D. (Glossary) statement of responsibility, 1.1F Autocephalous patriachates, archdioceses, etc., 24.3C3
B Banks, see Corporate bodies Baronesses, Baronets and Barons, see Titles of honour, nobility, address, etc. Base, see Photographic base; Polyester film base Bhatta (early Indic names), 22.25A Bhikku (early Indic names), 22.25A bin (Indonesian names), 22.26C1(a) bin (Malay names), 22.27C1 (note) binte (Malay names), 22.27C1 (note) binti (Indonesian names), 22.26C1 (a) binti (Malay names), 22.27C1 (note) Biographical sketch as separate finding aid, 1.7B1 (note) general rule, 1.7B2 education, 1.7B2c name(s), 1.7B2a occupation, life and activities, 1.7B2d place of residence, 1.7B2b location of element in description, 1.0C2, 1.0D1 - 1.0D4 Bird's-eye views, cartographic materials, 5.3B5 Birth, date of, added to identical personal names, 22.12A; see also Date(s) of birth and death Bishops, etc. additions to names, 22.17C headings for, 24.27B1 Bistum (Holy Roman Empire), 24.27C3 Boedi (Indonesian names), 22.26C1(b) Boxes definition, App. D (Glossary) letterbox, see Format, letterbox
Index
number of, 3.5B1 (option) Box lists, see Finding aids Brackets, see Parentheses; Square brackets Branches (see also Administrative divisions, etc.) armed forces, 24.24 corporate bodies (local), additions to headings, 24.9 corporate bodies (subordinate and related), 24.13A (type 1) government agencies, 24.18 (type 1) Brand names, sound recordings, 8.4D2 Brief supplied title proper, 1.1B2, 1.1B4 Brief forms of corporate names, 24.2B2 of government officials, heads of state, 24.20B1 of religious officials, 24.27B1 British Isles (see also United Kingdom) corporate bodies located in, addition of place names, 24.4C5 place names, additions to, 23.4D British peerage, (explanation of), 22.6A1 (note 12), 22.13A1 (note 15) British terms of honour, added to personal names, 22.13B Broad classes of material (see also General material designation) explanation, 0.3 multiple media fonds, 2.0A sources of information, 1.0A3 Brunei names, 22.27 Buddhist names, 22.25A, 22.25B ecclesiastics, 22.28D2 monastics, 22.28D1 religious, 22.25B4 supreme patriarchs, 22.28D3 Budi (Boedi) (Indonesian names), 22.26C1(b) Buildings, architectural and technical drawings formal title proper, 6.1E2 scope, 6.0A1 Burmese names, 22.23 Business firms, see Corporate bodies b&w, use of graphic materials, 4.5C4 moving images, 7.5C6b Bynames, see Given names, etc.; Words or phrases
Calendars, Gregorian and Julian, see Gregorian calendar Capitalization (see also Appendix A for specific rules) in formal title proper, 1.1B1 Card catalogues, see Finding aids
Index
Cardinals, see Bishops, etc. Cartographic materials, 5 definition, App. D (Glossary) archival description area, 5.7 date(s) of creation, including publication, distribution, etc. area, 5.4 edition area, 5.2 general material designation, 1.1C levels of detail in the description, 5.0D mathematical data area, 5.3 note area, 5.8 physical description area, 5.5 publisher's series area, 5.6 scope, 5.0A1 sources of information, 5.0B standard number, 5.9 statement of scale, 5.3B statement of projection, 5.3C statement of coordinates, 5.3D title and statement of responsibility area, 5.1 Cartridges (see also Audiocartridges; Filmcartridges; Videocartridges) moving images dimensions, 7.5D1 (i) (option) specific material designation, 7.5B1 records on microform addition to general material designation, 10.5B1 sound recordings dimensions, 8.5D1 (i) specific material designation, 8.5B1 (option) technical specifications, 8.5C1 (note) Case endings (form of presentation), 1.1A4, 1.1B1b Cassettes (see also Audiocassettes; Computercassettes; Videocassettes) availability of other formats, note, 1.8B15b graphic materials, other physical details, 4.5C moving images, chief source of information, 7.0B1 (4a) dimensions, 7.5D1 (i) (option) records on microform addition to general material designation, 10.5B1 physical description, 10.8B2 technical specification, 8.5C1 (note) Catalogues, see Finding aids Cathedrals, 24.3G (see also Places of worship) Catholic Church apostolic designations, 24.27D central administrative organs, 24.27C4 councils, 24.27A dioceses, etc., 24.27C3
Index
CD-ROMs, see Computer optical discs CDI, see Computer optical discs Celestial charts (for other rules see Cartographic materials) statement of scale, 5.3B5 Change of name (see also Variant names) corporate bodies, 24.1B explanatory references, 26.3C1 localities of corporate bodies, 24.4C6 personal names, 22.2C "see" references, 26.2A1 place names, 23.3 Chief source of information (see also Sources of information) definition, App. D (Glossary) Children names of, (in biographical sketch), 1.7B2a Church bodies, see Religious bodies Church councils, 24.27 Churches (see also Places of worship) additions to names, 24.10 variant forms of name, 24.3G Citations, 1.7A5, 1.8B18 Cities, towns, etc. (see also Place names) added to headings for consulates, 24.25 added to headings for corporate bodies, 24.4C4 added to place names, 23.4F2 Civil courts headings, 24.23A Classes of material specific details area, 1.3 architectural and technical drawings (scale), 6.3 cartographic materials (mathematical data), 5.3 Classes of materials architectural and technical drawings, 6 cartographic materials, 5 graphic records, 4 moving images, 7 records in electronic form, 9 records in microform, 10 sound recordings, 8 textual records, 3 Collections, 1.1B3a (note) definition, App. D (Glossary) explanation, 0.1 (note) Collectors definition, App. D (Glossary) Compact disc interactive (CDI), see Computer optical discs Compact disc read only memory (CD-ROM), see Computer optical discs
Index
Companies (see also Corporate bodies) military services, see Armed forces Component parts (see also Levels of description; Multilevel description) structure of fonds, 1.0A1 (note), 1.0A2d Compound surnames, 22.5C Danish, Faroese, Norwegian, and Swedish names, 22.5C8 English names, 22.5C7 hyphenated, 22.5C3 married women using maiden name and husband's surname, 22.5C5 nature uncertain, 22.5C6 place names following surnames, 22.5C9 preferred or established form known, 22.5C2 "see" references, 26.2A3 words indicating relationship following surnames, 22.5C10 Computer files cartographic materials, 5.3B7 architectural and technical drawings, 6.3B1 Computer optical discs (see also Optical discs) moving images broadcast format, 7.5C6d colour characteristics, 7.5C6b mode or process, 7.5C6c recording technique, 7.5C6a specific material designation, 7.5B1 Conferences as a corporate body, definition: Corporate body, App. D (Glossary) additions to names, 24.7B ancient and international bodies, 24.3C2 (note) explanatory references, 26.3C1 (b) omissions from names, 24.7A "see" references, 26.3A2 variant names, 24.3F Congress (U.S.), legislative subcommittees, 24.21C Congresses, see Conferences; Legislative bodies Conjectural interpolations punctuation, 1.0C1 Content, see Scope and content Containers, number of, 4.5B1 (option), 5.5B1 (option) Convents, 24.3G (see also Places of worship) Countries (see also Place names) added to headings Catholic dioceses, etc., 24.27C3 corporate names, 24.4C2 embassies and legations, 24.25 government names, 24.6B
Index
papal emissaries, 24.27D place names, 23.4D2, 23.4E Continuation of title (note on), 1.8B4 Coordinates, cartographic materials, 5.3D (option) Copies, 1.8B15b Copy, definition, App. D (Glossary); see also Facsimiles Copyright date, 1.4F4, 1.4F5 in Terms governing use and reproduction, 1.8B16b in Terms governing publication, 1.8B16c Corporate bodies (see also Creators; Statements of responsibility) as name element in supplied title, 1.1B3b, 1.1B4a (note) definition, App. D (Glossary) headings for, 24 additions, omissions, and modifications to names, 24.4 - 24.11 changes of name, 24.1C chapters, branches, etc., 24.9 conventional names, 24.3C government bodies and officials, 24.17 - 24.26 language, 24.3A - 24.3B religious bodies and officials, 24.27 subordinate and related bodies, 24.12 - 24.16 variant names, 24.2 - 24.3 in administrative history, 1.7B - 1.7B1h notes on, see Statements of responsibility, notes on references, 26.3 Corporate names, see Corporate bodies Correction of inaccuracies, 1.0F1 (see also Errors) Correspondence as form of document in Scope and content, 1.7D1 Councils, religious, 24.3C2 (note), 24.27A Countries (see also Place names) added to place of publication, 1.4C3 Creators (see also Provenance); for other rules on headings for the names of creators, see chapters 22 and 24 access points, choice of, 21.0A3 change of names of, 21.2C, 21.3C more than one person or family, 21.2B, 21.3B one person, corporate body or family, 21.2A, 21.3A sources for, 21.0B administrative history, 1.7B1 biographical sketch, 1.7B2 difference between creator and author (see the definitions of Personal author and Provenance in App. D (Glossary) difference between creator and custodian (explanation), 1.7C (note) name element, 1.1B4a
Index
note on arrangements done by creator(s), 1.8B13 sheet designation assigned by, cartographic materials, 5.1B1d sources of information architectural and technical drawings, 6.0B1 (3) cartographic materials, 5.0B1 (3) watermarks, graphic materials, 4.8B11 Criminal courts headings, 24.23A Custodial history, 1.7C element of description, location of, 1.0C2 (table) unknown, 1.7C
Daeng (Indonesian names), 22.26D Dame added to personal names, 22.13B Date(s) additions to names, 22.12 inclusive, 1.4B2 of accumulation, 1.4A6 note on, 1.8B8a of birth and death, 22.12A in biographical sketch, 1.7B2a of creation, 1.0C2 (table), 1.4B preliminary rule, scope, 1.4A1 sources of information, 1.4A3 note on, 1.8B8 of creation (element), in levels of detail of description, 1.0D1 - 1.0D4 of creation, in describing a reproduction, 1.1E7 of distribution, see of publication, distribution, etc. below of founding or existence as an addition to a the name of a corporate body, 24.4C8 as part of the statement of responsibility, 1.1F7 in archival description area, 1.7B1 of publication, distribution, etc.,1.4F in citation, 1.7A5 of reproduction, 1.4B3 predominant, 1.4B2 probable and uncertain, 1.4B5 Date(s) of creation, including publication, distribution, etc. area, see Date(s); (see also the specific classes of material, e.g., cartographic materials, graphic material, textual material, architectural and technical drawings, etc.) Datuk (Indonesian names), 22.26D Death, date of, added to personal names, 22.12A; see also Date(s), of birth, of death
Index
Description explanation of rules, 0.21-0.29 general rules, 1; see also names of specific areas (e.g., ; Archival description area; Title and Statement of responsibility area) and problems (e.g., Punctuation) specific classes of material, see Architectural and technical drawings; Cartographic materials; Graphic materials; Moving images; Records in electronic form; Records on microform; Sound recordings;Textual records Designation(s), 1.6F2; see also General Material Designation (GMD); Specific Material Designation (SMD); Words or phrases added to corporate names, 24.4B, 24.4C9 added to places of worship, 24.10A added to personal names, see Personal names, additions to of relationships, 21.0D within publisher's series, 1.6F2 Detail, levels of, see Levels of detail in the description Diacritical marks in description 1.0G, 1.1B1 personal names, 22.1D Diagonal slash, use of, see Punctuation of description Diagrams, specific material designation, 5.5B1; for other rules see Cartographic materials Diameter audio discs, cylinder recordings, 8.5D1 (iii), (iv), (note) globes, 5.5D8 optical discs, video discs and film reels, 7.5D1 (i) (ii) rolled maps, 5.5D3 Diaries, see Form Different, see Variant Digital images, moving images, 7.5C6a Dimensions, 1.5D architectural and technical drawings, 6.5D cartographic materials, 5.5D graphic materials, 4.5D moving images, 7.5D records on microform, 10.5D sound recordings, 8.5D textual records, 3.5D Dioceses (see also Provinces; Sees) headings for, 24.27C2-24.27C3 Direct or indirect subheadings government agencies entered subordinately, 24.18, 24.19 subordinate and related corporate bodies, 24.14 Directors moving images, statement of responsibility, 7.1F1 (note) sound recordings, statement of responsibility, 8.1F1 (note) Discs (see also Audio discs; Disks; Optical discs; Sound recordings; Videodiscs)
Index
dimensions, 7.5D1 (ii), 8.5D1 (iii) specific material designation, 8.5B1 technical specifications for sound recordings, 8.5C1 (note) Disks, Diskettes specific material designation, 7.5B1 (note) Distinction, titles of, see Titles of honour, nobility, address, etc. Distribution area, see Date(s) of Creation, including publication, distribution, etc. area Distribution date, see Date(s) of Creation, including publication, distribution, etc. area Distributor definition, App. D (Glossary) name of, 1.4D2 Divisions, see Administrative divisions, etc. Djoko (Indonesian names), 22.26C1(b) Documents accumulation of, (explanation), difference between collection and fonds, 0.1 (note) cartographic materials, scope, 5.0A1 definition, App. D (Glossary) documentary form, 1.7A1, 1.7D1, 1.7D2, 1.7D3 documentary process, 1.7B1, 1.7B2, 1.7D2 graphic materials defined as, 4.0A1 moving images, 7.5B1 (option 2), 7.5B3 credit note, 7.8B5a published, 3.0A1 (note) Dolby processed recording system, 7.5C7d Donors, 1.8B12, 1.8B16 Double sided, 4.5C2 Drawings, technical, see Technical drawings Dubbed version, as edition statement for moving images, 7.2B1 (note) Duchesses, see Titles of honour, nobility, address, etc. Dukes, see Titles of honour, nobility, address, etc. Duplication of material designation, 7.5B1 Duration moving images, 7.5B5 sound recordings, 8.5B3, 8.5B5 Dutch language surnames with prefixes, 22.5D1
E Earls, see Titles of honour, nobility, address, etc. Early cartographic materials formal title proper, 5.1B1 (note) edition, versions or states of, 5.2A1 (note) place of publication, distribution, etc., 5.4C1 (note)
Index
date of publication, distribution, etc., 5.4F1 (note) Early Indic names, 22.25A Eastern Church, autocephalous patriachates, archdioceses, etc., of, 24.3C3 Ecclesiastical officials, see Bishops, etc. Edition, definition, App. D (Glossary); see also Edition area; Facsimile reproductions; Issue Edition area, 1.2 edition statement, 1.2B statements of responsibility relating to the edition, 1.2C Editor functions that indicate some degree of responsibility for a work, 7.1F1 (note) citation in notes, 1.7A5 Element of description definition, App. D (Glossary) punctuation preceding and following, 1.7A2 table of, 1.0C2 Engineering drawings, see Technical drawings England, additions to place names, 23.4D1; see also United Kingdom English language, surnames with prefixes, 22.5D1 Engravings, see Graphic materials Ensembles, members of, 8.1F1 Entry element of personal names, see Personal names, entry element Errors, 1.0F1 additional scale information (optional), 5.3B2 (c) Equals sign, use of, see Punctuation of description Examples access points, (explanation), 20.4 form of, 21.0C use of, (explanation), 0.12, 0.27 references, 26.1G use of imperial measurements in examples, 1.5A4 (note) Executive agencies of government, 24.18A (type 5) Executive orders, 24.2D1 Exhibitions, fairs, festivals, etc. additions to headings, 24.8B omissions from headings, 24.8A Explanatory notes, see Notes Explanatory references, 26.1E, 24.7B2 (option), 24.20B2 additional to see and see also, 26.3C1 geographic names and names of corporate bodies, 26.3 integration, 26.3C1 international and intergovernmental bodies, 24.26 personal names, 26.2D Explanatory words or phrases, see Words or phrases Explicit statements in Statements of responsibility, 1.1F, 1.6E1 Extent, statement of, 1.5B; see also Specific material designation
Index
architectural and technical drawings, 6.5B1 cartographic materials, 5.5B1 definition, App. D (Glossary) element in table, 1.0C2 graphic materials, 4.5B1 levels of detail of description, 1.0D moving images, 7.5B1 number of specific classes of material, 1.5A5 records in microform, 10.5B1 sound recordings, 8.5B1 textual records, 3.5B1
F Facsimiles (see also Copy) definition, App. D (Glossary) Faculties of universities, 24.13A (type 5) Fairs, see Exhibitions, fairs, festivals, etc. Family names, see Surnames access points, 22.29 name of person as family name, 21.12 surnames, 22.4B2 (note) titles of fonds, 1.1B3 Festivals, see Exhibitions, fairs, festivals, etc. Fiches, see Microfiches Filho following Portuguese surnames, 22.5C10 Filial indicators Arabic names, 22.26A1 - 22.26C1 Indonesian names, 22.26C1 Malay names, 22.27C Film cartridges (see also Cartridges) specific material designation, 7.5B1; for other rules see Moving Images Film length, see Moving images, duration Film loops, specific material designation, 7.5B1; for other rules see Moving Images Film reels, specific material designation, 7.5B1; for other rules see Moving Images Film trailers, see Trailers, film Filmstrips (for other rules see Graphic materials) other physical details, instructions, 4.5C1 Films, see Moving images (see also Records on microforms) Finding aids, 1.8B17 administrative history as separate finding aid, 1.7B1 (note) biographical sketch as separate finding aid, 1.7B1 (note) context, (explanation), 0.1, 0.2, 0.5, 0.7 definition, App. (Glossary) level of description for, 0.29 (b) note on, 1.8B17
Index
Finding aid systems, 1.0D (note) access points for, 21.7 Firms (for other rules see Corporate bodies) architectural firm, 6.1F (note) First level of description, see Levels of description First level of detail of description, see Levels of detail of description Fonds, definition, App. D (Glossary) Fonds level of description, see Levels of description; see also Multilevel description Form (see also Material, forms of) definition, App. D (Glossary) nature of archival unit, 1.1B4b of presentation, 1.0A4, 1.1A4 electronic and microform, qualifiers to be added to GMD, 1.1C4 Form of name, 1.1B3b, 1.4C2 Formal title proper, 1.1B1 abridgement, 1.1B1d alternative, 1.1B1g lack of, 1.1B4 long, 1.1B1d scattered elements, 1.1B1e with letters or initials, 1.1B1c with many languages or typography, 1.1B1f with statement of responsibility, 1.1B1b with symbols, 1.1B1a Format letterbox, 7.5C6e Founding, see Date(s), of founding Frames per second (fps), moving images, 7.5C5 Frames, microform, 10.5B2 Fraternal orders, 24.3C2 French language surnames with prefixes, 22.5D1 Frequency of accruals, 1.4B4 (option), 1.5B4 (option) note on, 1.8B19 Frequency of conferences, congresses, meetings, etc., 24.7A1 Fullness of names corporate and place names, "see" references, 26.3A3 family names, 22.29C personal names, 22.3A fuller form added to distinguish between identical headings, 22.18 "see" references, 26.2A2 Function as part of titles (nature of archival unit element) of parts of a fonds, 1.1B4b in archival description area, 1.7 administrative history, 1.7B1 and its subrules in restrictions on access, 1.8B16a
Index
in statements of responsibility, 1.1F5, 5.1F2 of drawings, 6.1E2 of publisher, 1.4D3(a) of records (in Scope and content), 1.7D1 statements of, 1.4E, 4.8B6
G Gani (early Indic names), 22.25A Gauge (see also Width) film and sound, 7.5D1 (i) Gelar (Indonesian names), 22.26D General material designation, 1.1C; see also Broad classes of material; Specific material designation definition, App. D (Glossary) list of, 1.1C1 multiple three or fewer, 1.1C2 more than three, 1.1C3 position of element in the description, 1.0C2 (table) punctuation, 1.0C1 qualifiers, 1.1C4 Generation filial relationship, Malay names, 22.27C2 note on physical description graphic materials, 4.8B11 moving images, 7.8B9 sound recordings, 8.8B9 Geographic area added to supplied title, cartographic materials, 5.1B4 added as other title information, cartographic materials, 5.1E2 Geographic names, see Place names German language surnames with prefixes, 22.5D1 Given names, etc. added to titles of Buddhist ecclesiastics, 22.28D2 added to titles of nobility, Thai names, 22.28C1 entry under, 22.8 additions to names, 22.16, 22.19A Buddhist monastics, 22.28D1 Buddhist supreme patriarchs, 22.28D3 Kannada, Malayalam, Talim, and Telugu names, 22.25B2 language of names, 22.3B3 names of nonroman scripts, 22.3C1 "see" references, 26.2A3 Sikh names, 22.25B2
Index
gl. (Indonesian names), 22.26D Glossary, App. D glr. (Indonesian names), 22.26D Globes (for other rules see Cartographic materials) dimensions, 5.5D8 specific material designation, 5.5B1 GMD, see General material designation Government agencies entered subordinately, 24.18 - 24.19 Government bodies, 24.18 - 24.26; see also Armed forces; Government agencies; Government officials; Jurisdictions... agencies entered subordinately, 24.18 direct or indirect subheading, 24.19 constitutional conventions, 24.22 courts, 24.18 (type 7), 24.23 delegations to international and intergovernmental bodies, 24.26 embassies, consulates, etc., 24.25 legislatures, see Legislative bodies references, 24.17, 24.19, 26.3 Government officials headings for, 24.20 Governments (see also Government agencies; Government bodies; Government officials; Jurisdictions...) headings for, 24.3E additions to, 24.6 heads of, 24.18A (type 9), 24.20C treaties, see Treaties Governors, 24.20B of dependent or occupied territories, 24.20D Gramophone records, see Sound recordings Grandchildren of royal persons, additions to names, 22.17A4 Graphic materials, 4 definition, App. D (Glossary) date(s) of creation, including publication, distribution, etc. area, 4.4 edition area, 4.2 general material designation, 1.1C1, 4.1C note area, 4.8 physical description area, 4.5 reproductions, 4.4B2, 4.5C2, 4.8B17, 4.8B18 sources of information, 4.0B specific material designation, 4.5B1 standard number area, 4.9 title and statement of responsibility area, 4.1 Great Britain, see United Kingdom Greek v. vernacular form of personal names, 22.3B2 Gregorian calendar
Index
conversions, 1.4B2 (note) dates of, 1.4B2 (note) Groove characteristics, sound recordings, 8.5C1 and its note Guides, see Finding aids
H Headings (see also Access points) adding to descriptions, (explanation), 0.21 definition, App. D (Glossary) form of, see Corporate bodies; Family names; Personal names; Place names primary and additional, (explanation), 0.4 selection, see Access points synonymous with Access points, 0.2 Heads of government, 24.18A (type 9), 24.20C Heads of state, etc. (see also Royalty) explanatory references, 24.20B2, 26.3C1 headings for, 24.18A (type 9), 24.20B Hebrew names, romanization, 22.3C2 Height (see also Dimensions) architectural and technical drawings, 6.5D1 (option), 6.5D7 cartographic materials, 5.5D1, 5.5D5, 5.5D6, 5.5D7 graphic materials, 4.5D1 records on microform, 10.5D2 textual records, containers (option), 3.5D1 Hereditary rulers, see Royalty Hierarchical structure, see Levels of description Hierarchy of descriptions, see Multilevel description Hierarchy of subheadings (direct or indirect) in corporate name headings, 24.14A, 24.19A High ecclesiastical officials, see Bishops, etc. High government officials, see Government officials High reduction, records on microform, 10.8B2 Hindu religious names, 22.25B4 History, administrative, see Administrative history History, biographical, see Biographical sketch History of custody, see Custodial history Holographs, textual records, 3.8B10 Holy Roman Empire ecclesiastical princes, additions to names, 22.17C ecclesiastical principalities, 24.27C3 Honorific words or phrases corporate names, omissions from, 24.5B early Indic names, 22.25A Indonesian names, 22.26G Honour, titles of, see Titles of honour, nobility, address, etc.
Index
i.e., use of inaccuracies, 1.0F1 Ibn (names in Arabic alphabet), 22.22C, 22.22D ibni (Indonesian names), 22.26C1 (a) ibni (Malay names), 22.27C2 (note) Identical names, additions to, 22.18 - 22.20, 22.29C if appropriate, important and if necessary, meaning of, 0.7 Images, see Digital images; Moving images; Raster images; Remote sensing images Immediate source of acquisition, see Acquisition, source of important, meaning of, 0.7 Inaccuracies, see Errors Inclusive dates, see Date(s), inclusive Inclusive years (see also Date(s), inclusive) added to headings for head of state, 24.20B Incomplete fonds or parts of fonds described at an aggregate level, 1.4B4 (in conjunction with, 1.5B4 and vice versa) publisher's series, 1.8B10 Incorrect, see Errors Index maps, 5.3C2 Indexes, see Finding aids; see also Related groups of records Indic names, 22.25 Indirect or direct subheadings, see Direct or indirect subheadings Indonesian names, 22.26 Informal notes, 1.7A4b, 1.8A4b Information, sources of, see Sources of information Initial articles corporate names, omission, 24.5A references, omission from titles, 26.1A surnames with prefixes, 22.5D1 Initials as last element of Indonesian names, 22.26C1(c) as pseudonyms, name-title references, 26.2B4 as surnames, entry under, 22.5A denoting academic degrees or membership in organizations, added to identical names entered under surname, 22.19B entry under, 22.5A, 22.10 name-title references, 26.2B2 "see"references, 26.2A2, 26.2A3 in formal title proper, 1.1B1c in publisher, distributor, etc. names, 1.4D4 in statement of responsibility, 3.1F1 of Christian religious orders, added to personal names, 22.17D of corporate names explanatory references, 26.3C2
Index
omissions from statement of responsibility, 1.1F7 preferred form, 24.2D presentation, 24.1A "see" references, 26.3A3, 26.3A4 of personal names entered under surname additions to, 22.18 references from, 26.2A2 of place names, "see" references, 26.3A3, 26.3A4 of ship's names, omissions, 24.5C4 Initialisms, see Acronyms and initialisms Input scale, see Scale Insets, cartographic materials, 5.3B1 (note), 5.3C2, 5.5D5b Institutes (subordinate corporate bodies), 24.13A (type 5) Institutions (see also Corporate bodies) added to chapters, branches, etc., of corporate bodies, 24.9 added to corporate names, 24.4C7 Instruments, sound recordings, 8.5B1, 8.5D1 Integration of explanatory references, 26.3C1 Intellectual characteristics, content (of archival materials), explanation,1.1B4a, 5.1B4, 5.1F (note), 6.1B4, 21.0A3, 22.2B2 Intellectual form v. physical class of material, 9.0A1, 10 Intellectual control tools, 1.8B17 Intergovernmental bodies, see International and intergovernmental bodies International and intergovernmental bodies agreements contracted by, see Treaties delegations to, 24.18A (type 11), 24.26 heads of, 24.20C2 language, 24.3B International Standard Bibliographic Description (General), see ISBD(G) : International Standard Bibliographic Description (General) International Standard Bibliographic Description for Non-Book Materials, see ISBD(NBM) : International Standard Bibliographic Description for Non-Book Materials International Standard Book Numbers, see Standard numbers International Standard Serial Numbers, see Standard numbers ISBD(NBM) : International Standard Bibliographic Description for Non-Book Materials, 8.5C1 (note) Internunciature, Apostolic, 24.27D Interpolations in entry, 1.0C1 language and script, 1.0E1 sources of information, 1.7A3 Interpretation of rules, 0.7 Ireland, additions to place names, 23.4D2 ISBD(G) : International Standard Bibliographic Description (General), 0.22, 0.25, 0.26 ISBN, see Standard numbers Islamic names in Arabic alphabet, 22.22
Index
Isle of Man, additions to place names, 23.4D2 Ism (names in Arabic alphabet), 22.22C, 22.22D Israel, persons living in, romanization of names, 22.3C2 ISSN, see Standard numbers Issue as edition statement, 1.2B2 "Issued with" notes, see Accompanying material, note on Italian language, surnames with prefixes, 22.5D1 Items, definition, App. D (Glossary)
J Jain names, 22.25A Jewish calendar, 1.4B2, 1.4F1 Joko (Indonesian names), 22.26C1(b) Journals (see also Form) as part of titles (nature of archival unit element) of parts of a fonds, 1.1B4b Judges of Scottish Court of Session, 22.6B2 Julian calendar conversions, 1.4B2 (note) dates of, 1.4B2 (note), 1.4F1 Junior following Portuguese surnames, 22.5C10 Jurisdiction, dates of, added to government names, 24.6D Jurisdictions, type of added to government names, 24.6B included in place names, 23.5
K Kannada names, 22.25B2 Karen names, 22.23 Karta (Indonesian names), 22.26C1(b) Khit~b (names in Arabic alphabet), 22.22D Khun (Thai names), 22.28A Khunn~ng (Thai names), 22.28C Kings, see Royalty Knightly orders, 24.3C2 Koesoema (Indonesian names), 22.26C1(b) Krom ranks (Thai names), 22.28B2 Kunyah (names in Arabic alphabet), 22.22D Kusuma (Indonesian names), 22.26C1(b)
Labels
Index
architectural and technical drawings, 6.8B10a cartographic materials, 5.8B11a moving images, 7.8B9a sound recordings, as sources of information, 8.0B1 (4a) physical condition, 8.8B9a Laboratories (subordinate corporate bodies), 24.13A (type 5) Lack of formal title proper, see Formal title proper, lack of Lady added to personal names, 22.13B Language accents and other diacritical marks, 1.0G1 notes on, 1.8B14 of description, 1.0E alternative title, 1.1B1g edition statement, 1.2B2, 1.2B3 formal title proper with many languages or typography, 1.1B1f names of corporate bodies in Administrative history, 1.7B1f name of place in Place of publication, distribution, etc., 1.4C name of publisher in Place of publication, distribution, etc., 1.4D2 parallel titles and other title information, 1.1E5, 1.1E6 parallel titles and statement of responsibility, 1.1F10, 1.1F11 predominant in Date(s) of creation, 1.4B2 statement of responsibility in more than one language, 1.1F11 supplied title proper, name element, 1.1B3b, 1.1B4a of headings Catholic Church councils, 24.27A2 Catholic dioceses, etc. 24.27C3 corporate names change of name, 24.1C "see" references, 26.3A3 variant forms, 24.3A international bodies, 24.3B papal diplomatic missions, etc., 24.27D personal names, 22.3B "see" references, 26.3A3 place names, 23.2 "see" references, 26.3A3 religious orders and societies, 24.3D Roman curia, 24.27C4 preferences, 0.10 Laqab (names in Arabic alphabet), 22.22D1 Large print materials general material designation, addition to, 1.1C1 qualifier for records in electronic form, on microform or for the visually impaired, 1.1C4 Latin v. vernacular form of personal names, 22.3B2 Latitude, cartographic materials, 3.5B2, 5.3B7, 5.3D1
Index
Layout choice of formal title proper where there are more than one, 1.1B1j examples, presentation of, 20.4, 26.1G formal title proper with many languages or typography, 1.1B1f form of presentation of description, 1.0A4 more than one place of publication, 1.4C5 more than one publisher, distributor, etc., 1.4D5 more than one statement of responsibility, 1.1F6 organization of description, 1.0B other physical details architectural and technical drawings, 6.5C1, 6.5C2 cartographic materials, 5.5C1, 5.5C2 other title information, 1.1E2 parallel titles, 1.1D1 scattered title elements, 1.1B1e variant names in chief source of information, 24.2B2 Leaf (for other rules see Pagination) definition, App. D (Glossary) textual records, extent of descriptive unit, 3.5B1 (option) Lease, moving images, 7.4 (note) Legal mandate/sphere of functional responsibility, etc. in Administrative history, 1.7B1b donor restrictions, 1.8B16b preference for source of variant names of corporate bodies, 24.2D1 publication restrictions, 1.8B16c responsibility for accuracy, etc. for architectural and technical drawings, 6.1F surname requirement, Thai names, 22.28A1 (note) Legations, 24.18A (type 10), 24.25 Legislative bodies, 24.18A (type 6), 24.21 Legislative subcommittees of U.S. Congress, 24.21C Length (dimensions), see Dimensions Length (of performance), see Duration Letters, initial, see Initials Letters (see also Correspondence) as a form of material, nature of archival unit, 1.1B4b (note) related groups of records within the same fonds, 1.8B20a Letters patent, 24.2D1 Letterbox, see Format, letterbox Levels of arrangement; see also Levels of description Preface, Rules for archival description (explanation) Levels of description, 1.0A1 and its note; see also Multilevel description custodial history, 1.7C date(s) of creation, 1.4A1 explanation, 0.1 (note) file level abridgement of long formal title proper, 1.1B1d
Index
more than one formal title proper, 1.1B1j other title information, 1.1E organization of description, 1.0B1 supplied title proper, 1.1B4 title elements scattered by layout or typography, 1.1B1e fonds level access points, 21.2 administrative history, 1.7B1 associated material, 1.8B18 biographical sketch, 1.7B2 date(s), 1.4B4 form of presentation, archival description area, 1.7A4c organization of description, 1.0B1 related groups of records in different fonds, 1.8B20 general material designation for each, 1.1C (option), 1.1C2 information relevant to, 1.0A2b item level access points, 21.6 accompanying materials, 1.5E1 alternative title, 1.1B1g abridgement of long formal title, 1.1B1d cartographic materials, sheet designations, 5.1B1d date(s) of creation or place, name and date of publication, 1.4A1 edition area, 1.2, 5.2 layout, 6.5C2 more than one formal title proper, 1.1B1j other title information, 1.1E overlays, 5.5B6, 6.5B6 standard number area, 1.9 statements of responsibility, 1.1A1, 1.1F, 1.2A3, 5.1F supplied title proper, 1.1B4 title elements scattered by layout or typography, 1.1B1e title proper of publisher's series, 1.6B transcription of inaccuracies, 1.0F1 linking of, 1.0A2c non-repetition of information for each level, 1.0A2d number of levels, 1.0A1 (note) scope and content, 1.7D series and subseries levels abridgement of long formal title proper, 1.1B1d access points, 21.2A administrative history, 1.7B1 biographical sketch, 1.7B2 date(s), 1.4B4 more than one formal title proper, 1.1B1j other title information, 1.1E
Index
organization of description, 1.0B1 related groups of records in different fonds, 1.8B20 supplied title proper, 1.1B4 sources of information for each level, 1.1A3 title proper of publisher's series, 1.6B1 Levels of detail in the description, 1.0D first level of detail, 1.0D1 - 1.0D4 second level of detail, 1.0D5 Limited, omission from corporate names, 24.5C1 Lithographs, see Graphic materials Local elements of American political parties, 24.16 Local place names added to conference headings, 24.7B4 added to corporate names, 24.4C3 Localities, see Local place names; Place names Location of accompanying material, see Accompanying material, notes on Locations, see Local place names; Place names Longitude, cartographic materials, 5.3B7, 5.3D1 Long formal title proper, 1.1B1d Long other title information, 1.1E3 Loops, film, see Film loops Lord, added to personal names, 22.13B Low reduction, records on microform, 10.8B2 Ltd., omission from corporate names, 24.5C1
Machine-readable data files, see Computer files Malay names, 22.27 Malayalam names, 22.25B2 Malaysian place names, additions to, 23.4C Mangku (Mangkoe) (Indonesian names), 22.26C1(b) Manuals preference for source of variant names of corporate bodies, 24.2D1 Manufacture(r), name, date and place of, 1.4D8, 1.4F, 1.4G, 4.4G Manuscripts, 1.4A1 architectural and technical drawings, 6.5C4 cartographic materials, 5.1F3 (option), 5.5C3, 5.5C4, 5.5D2 (option) Maps cartographic materials, scope, 5.0A1; for other rules see Cartographic materials coordinates, 5.3D folded, 5.5D4 mathematical data, 5.3 notes on, 5.8B9 method of production or reproduction, 6.5C3 multiple, 5.5B5
Index
overlays, 5.5B6 scale, see Scale specific material designation, 5.5B1 Marchionesses, see Titles of honour, nobility, address, etc. Marines, see Armed forces Marks of omission, see Omissions, marks of Marquesses, see Titles of honour, nobility, address, etc. Married women addition of terms of address to names, 22.16B Thai names, 22.28C2 using maiden name and husband's surname, 22.5C5 Material (see also Accompanying material; Classes of material specific details area; Classes of materials) and other material (phrase), 1.1B4b, 1.1C3, 1.5B3 archival, (explanation), 0.1 description of, 0.21 associated, note on, 1.8B18 being described, (explanation), 0.27 choice of name element for fonds title determined by predominance of, 1.1B3b different generations of graphic material, 4.8B11 forms of definition, App. D (Glossary) explanation, 0.1 nature of archival unit, 1.1B4b standardization of terms, 1.1B4b (note) original, 1.7C, 1.8B15a physical description, other physical details, architectural and technical drawings, 6.5C1, 6.5C5 physical description, other physical details, cartographic materials, 5.5C1, 5.5C7 reproduced, note on, 1.8A5, 1.8B15 unit of, (explanation), 0.24 unpublished, cartographic materials, 5.8B11 Material designations, see General material designation; Specific material designation Material specific details area, see Classes of material specific details area Measurements cubic, 3.5D1 prescribed units of measurement, 0.28 sight (due to invisibility of true dimensions), 4.5D5, 6.5D6 units, 4.5D3 Medieval and early modern Italian names, 22.5D1 Medieval Sanskrit authors, 22.25A1 Meetings, see Conferences Members of families, biographical sketch, 1.7B2c of family having different names, headings for, 22.29B (note) of group, ensemble, company, etc., 8.1F1 of royal houses, etc., entered under surname, 22.5F
Index
Mergers of corporate bodies, explanatory references, 26.3C1 Meridians, cartographic materials, 5.3C3, 5.3D1 Metropolitans, see Bishops, etc. Microfiches (for other rules see Records on microforms) dimensions, 10.5D3 specific material designation, 10.5B1 Microfilms (for other rules see Records on microforms) addition of qualifier to general material designation for material reproduced on, 10.1C dimensions, 10.5D4 specific material designation, 10.5B1 width, 10.5D4 Microforms, see Records on microforms Microopaques (for other rules see Records on microforms) dimensions, 10.5D5 specific material designation, 10.5B1 Military courts, ad hoc, 24.23B Military forces, see Armed forces Ministries, government, 24.18 (type 5); see also Administrative divisions, etc. Misprints, see Errors Mission papal diplomatic, 24.27D to international and intergovernmental bodies, 24.18A (type 11), 24.26 Misspelled words, see Errors Mnemonic structure of rule numbering, 0.23 Moderators, see Religious officials Modern Indic names, 22.25B Modified letters, see Diacritical marks Mohammedan names in Arabic alphabet, 22.22 MÇm „hao, MÇm Lãang, and MÇm R~tchawong (Thai names), 22.28B2 Monarchs, see Royalty Monasteries, 24.3G (see also Places of worship) Monastic orders, see Religious orders Monastics, Buddhist, 22.28D1 Mosques, 24.3G; see also Places of worship Mounting architectural and technical drawings, 6.5C1, 6.5C8, 6.5D6 cartographic materials, 5.5C1, 5.5C8 graphic materials, 4.5D5 Moving images availability of other formats note, 1.8B15b broadcast format, 7.5C6d chief source of information, 7.0B1 (4b) colour characteristics, 7.5C6b duration, 7.5B5 (option) other characteristics, 7.5C6e
Index
physical composition, 7.5C2 production element, 7.5C4 recording technique, 7.5C6a silent, 7.5C7a (note) sound characteristics, 7.5C7a specific material designation, 7.5B1 speed, 7.5C5 technical specifications, 7.5C3 Ms., use of cartographic materials, 5.5C3 Mss., use of cartographic materials, 5.5C3 Mullahs, see Religious officials Multilevel description (see also Levels of description) access points for, 21.0A2 cartographic materials, sheet designations, 5.1B1d definition, App. D (Glossary) description from the general to the specific, 1.0A2a general rules, 1.0A2 information relevant to the level of description, 1.0A2b linking of descriptions, 1.0A2c number of levels, 1.0A1 (note) non-repetition of information for each level, 1.0A2d Multimedia, definition, App. D (Glossary) Multiple media definition, App. D (Glossary) explanation, 0.24 fonds, 2 general material designation, 1.1C1 sources of information, 1.0A3 Multiple places of publication, distribution, etc., 1.4C5 Multiple pseudonyms, 22.2B4 Multiple publishers, distributors, etc., 1.4D5 Multiple standard numbers, 1.9B1 Multiple statements of responsibility, 1.1F6 Muni (early Indic names), 22.25A
N NAB standard, moving images, 7.5C7d Nai (Thai names), 22.28A Name-title references, 22.2B3, 22.10A, 26.1D, 26.2B Names (see also Corporate bodies; Creators; Personal names; Place names; Statements of responsibility) as name element in supplied title proper for a fonds, 1.1B3, 1.1B3b
Index
as name element in supplied title proper for parts of a fonds (e.g., series, file, item), 1.1B4 change of, see Change of name in date(s) of creation, including publication, distribution, etc. area, 1.4A1 (b), 1.4C, 1.4D in formal title proper with statement of responsibility, 1.1B1b in religion, "see" references, 26.2A1 notes on, 1.8B5 of broadcasters, 8.4D of creators, 21 of family, 21.12 of office held by a person, 21.11 of person holding office, 21.10 of manufacturer, see Manufacture(r) of publishers, distributors, etc. 1.4D N~ng and N~ngs~o (Thai names), 22.28A Narrators moving images, 7.1F1 (note) sound recordings, 8.1F1 (note) Nature of archival unit, 1.1B3a, 1.1B4b, 6.1B4 of authority or control, 1.7B1d of amalgamation, 1.7B1c of surname uncertain, 22.5C6 of purpose of corporate body, 24.4C1 né, in names of Hungarian married women, 22.16B2 Negatives cartographic materials, production, 5.5C3 moving images, recording technique, 7.5C6a records on microform, other physical details, 10.5C1 Neto and Netto following Portuguese names, 22.5C10 Nicknames, see Given names, etc.; Words or phrases Nisbah (names in Arabic alphabet), 22.22D Nobility, titles of, see Titles of honour, nobility, address, etc. Nonlinear scales, cartographic materials, 5.3B5 Nonprofit enterprises, see Corporate bodies, definition Nonroman scripts, see Romanization Northern Ireland, additions to place names, 23.4D2 Not drawn to scale, cartographic materials, 5.3B5 Note area, 1.8 Notes, 1.8B as justification for creating access points, sources for choosing access points, 21.0B citations in, 1.8A4c form of presentation, 1.8A4 general, 1.8B21 relating to reproduced material, 1.8A5
Index
on accompanying material, 1.8B9c on accruals, 1.8B19 on alpha-numeric designations, 1.8B11 on architectural and technical drawings, scale, 6.8B8 on arrangement, 1.8B13 on associated material, 1.8B18 on attributions and conjectures, 1.8B6 on availability of other formats, 1.8B15b on cartographic materials mathematical and other cartographic data, 5.8B9 signatures and inscriptions, 5.8B6 on conservation, 1.8B9b on continuation of title, 1.8B4 on dates of creation, including publication, distribution, etc., 1.8B8 on dates of accumulation, 1.8B8a on edition, 1.8B7 on finding aids, 1.8B17 on graphic materials caption, 4.8B5 edition, 4.8B9 on immediate source of acquisition, 1.8B12 on language, 1.8B14 on location of originals, 1.8B15a on parallel titles and other title information, 1.8B3 on physical condition, 1.8B9a on physical description, 1.8B9 on publisher's series, 1.8B10 on related groups of records in different fonds, 1.8B20 within the same fonds, 1.8B21 on restrictions on access, 1.8B16a on source of supplied title proper, 1.8B2 on statements of responsibility, 1.8B5 on terms governing publication, 1.8B16c on terms governing use and reproduction, 1.8B16b on textual records, signatures and inscriptions, 3.8B6 on variants in title proper, 1.8B1 optional nature, 0.27 punctuation, 1.8A2 quotations, formal and informal notes, 1.8A4b sources of information, 1.8A3 Noto (Indonesian names), 22.26C1 (b) Noun phrases, see Words or phrases Number of boxes, see Boxes, number of Number of containers, see Containers, number of Number of levels, see Levels of description, number of
Index
Number of volumes, see Volumes, number of Numbering, see Numbers Numbers (see also Numerals; Standard numbers) added to headings of conferences, etc., 24.7B2 added to headings for exhibitions, fairs, festivals, etc., 24.8B added to headings for legislatures, etc., 24.21D armed forces, 24.24A borne by unit being described, notes on, 1.8B11 corporate names and place names, "see" references, 26.3A5 of rules in RAD, explanation, 0.23 series number, 1.9B3 within publisher's series, 1.6F Numerals as pseudonyms, name-title references, 26.2B4 corporate names, "see" references, 26.3A5 Numeric and/or alphabetic, chronological, or other designation notes on, 1.8B11 Nunciature, apostolic, 24.27D
O Occupations in entry under given name, 22.8A Occupied territories, governors of, 24.20D Office name of, held by a person, as access point, 21.11 title of, added to identical names entered under surname, 22.19B Officials (government, ecclesiastical, etc.), headings, 24.20E Omissions, marks of, 1.0C1, 1.1B1d abridged and long formal titles proper, 1.1B1d lengthy other title information, 1.1E3 statements of responsibility, 1.1F5 Omissions from formal title proper, 1.1B1d from heading administrative offices of the Roman Curia, 24.27C4 civil and criminal courts, 24.23A conferences, 24.7A corporate names, 24.5 exhibitions, fairs, festivals, etc., 24.8A from other title information, 1.1E3 from statements of responsibility, 1.1F5 Opaques (records in microform) see Microopaques Optical discs (see also Computer optical discs) moving images broadcast format, 7.5C6d colour characteristics, 7.5C6b
Index
mode or process, 7.5C6c recording technique, 7.5C6a specific material designation, 7.5B1 Optical tracks moving images, specific material designation, 7.5B1 Optional rules, explanation of, 0.5 - 0.7 Orders honorific, omissions from corporate names, 24.5B religious, see Religious orders Oriental languages, corporate names in, omissions from, 24.5C3 Original production, contributing to responsibility, in Statement of responsibility, 8.1F1 Other formats, availability of, note on, 1.8B15b Other title information, 1.1E definition, App. D (Glossary) includes a statement of responsibility, 1.1E4 lengthy, 1.1E3 notes on, 1.8B3 of publisher's series, 1.6D Overlays cartographic materials, 5.5B6 architectural and technical drawings, 6.5B6
P Pagination architectural and technical drawings, 6.5B1 (option) atlases, 5.5B1 (option) Paintings specific material designation, 4.5B1 colour, 4.5C4 Pali names in religion, 22.28D1 Pali texts, Buddhist authors of, 22.25A Papal..., see also Popes diplomatic missions, 24.27D Papers, see Textual records Parallel edition statements moving images, statements in edition statement in more than one language, 7.2B2 (option) Parallel titles, 1.1D definition, App. D (Glossary) note on, 1.8B3 publisher's series, 1.6C statement of responsibility for, 1.1F10, 1.1F11 Parallels, cartographic materials, 5.3C3 Parchment, textual records, 3.5C1 Parentheses, use of
Index
in description (general rules), 1.0C dates of creation, including publication, distribution, etc. area,1.4A2, 1.4C7 (option) physical description area, 1.5A2, 3.5B1 (option) publisher's series area, 1.6A2 prescribed, preceding (or enclosing) punctuation for elements (table), 1.0C2 qualifiers for general material designations, 1.1C4 in description of specific classes of material architectural and technical drawings, 6.4A2, 6.5A2, 6.5B1 (option),6.5B6, 6.5D2 (option), 6.5D6, 6.6A2 cartographic materials, 5.3A2, 5.4A2, 5.5A2, 5.5B1 (option), 5.5B6,5.5D2 (option), 5.6A2 graphic materials, 4.4A2, 4.5A2, 4.5B2 (option), 4.5C4 (option), 4.5D1,4.5D4 (option), 4.5D5, 4.6A2, 4.8B9 moving images, 7.4A2, 7.5A2, 7.6A2 records in microform, 10.1C sound recordings, 8.4A2, 8.5A2, 8.6A2 textual records, 3.4A2, 3.5B1 (option), 3.6A2 in headings Buddhist ecclesiastics, 22.28D2 chapters, branches, etc., 24.9 conferences, etc., 24.7B constitutional conventions, 24.22 corporate names, 24.4B, 24.4C courts, 24.23 embassies, consulates, etc., 24.25 entry under phrase, 22.11A exhibitions, fairs, etc., 24.8B fuller forms of personal names, 22.18 governments, 24.6B, 24.6C, 24.6D heads of state, etc., 24.20B places of worship, 24.10 names entered under given name, etc., 22.19A place names, 23.4A radio and television stations, 24.11 religious officials, 24.27B spirits, 22.15 Thai nobility, 22.28C1 Parts of a fonds, see Multilevel description; Levels of description Parts of titles, see Layout, scattered title elements Patriarchates autocephalous, 24.3C3 Catholic church, 24.27C3 Patriachs (see also Bishops, etc.) Buddhist, 22.28D headings, 24.27B1 Patronymics
Index
in names in Arabic languages, 22.22C, 22.22D Romanian, 22.7 with given name, 22.8B Peerage, United Kingdom, explanation of, 22.6A1 (note 2), 22.13A1 (note) Peers and peeresses, see Titles of honour, nobility, address, etc. Performance, duration of, see Duration Performers moving images, 7.8B5b Period, use of, see Punctuation of description Persian language, personal names in, romanization, 22.3C2 and alternative rule Personal names additions to Buddhist monastics, ecclesiastics and patriarchs, 22.28D Burmese and Karen names, 22.23B distinguishing identical names, 22.18 - 22.20 Indic names, 22.25B3 Indonesian names, 22.26G Malay names, 22.27D names consisting of or containing initials, 22.18 names entered under given name, etc., 22.17 names entered under surname, 22.16 saints, 22.14 spirits, 22.15 Thai names, 22.28B, 22.28C titles of nobility and honour, 22.13 in titles of fonds, 1.1B3 change of name, 22.2C Phikkhu (Buddhist monastics), 22.18D1 Phonorecords, see Sound recordings Photo CDs, see Computer optical discs Photocopies cartographic materials, 5.5C3 Photographic base, 5.5C3 (see also Cartographic materials (remote-sensing images) Photographs, see also Graphic materials aerial (cartographic materials), 5.0A1 dimensions (cartographic materials), 5.5D5b heading for persons of unsigned photographs or fonds of photographs, 22.1B illustrations (architectural and technical drawings), 6.5C7 physical description, note on (graphic materials), 4.8B11 specific material designation, 4.5B1 Photomechanical reproductions, see Reproductions, photomechanical Photoreproductions, see Reproductions, photo Phra Khrã (Buddhist monastics), 22.28D1 Phra Mah~ (Buddhist monastics), 22.28D1 Phra'ong „hao (Thai names), 22.28B Phrases, see Words and phrases
Index
Physical carriers moving images, 7.5B1 (note), 7.5C1 (note) Physical description area, 1.5 architectural and technical drawings, 6.5 cartographic materials, 5.5 extent and specific material designation of units of more than three parts, 1.5B3 architectural and technical drawings, 6.5B3 cartographic materials, 5.5B3 graphic material, 4.5B4 moving images, 7.5B3 sound recordings, 8.5B3 extent and specific material designation of units of three or fewer parts, 1.5B2 architectural and technical drawings, 6.5B2 graphic material, 4.5B3 graphic materials, 4.5 moving images, 7.5 multiple physical descriptions, 1.5A5 notes on, 1.8B9 of accompanying material, not mentioned in, 1.8B9c punctuation, 1.5A2 records on microform, 10.5 sound recordings, 8.5 sources of information, 1.5A3 textual records, 3.5 Pictures (for other rules see Graphic materials) specific material designation, 4.5B1 Place names, 23 added to headings Catholic dioceses, etc., 24.27C3 chapters, branches, etc. of corporate bodies, 24.9 civil and criminal courts, 24.23A conferences, etc., 24.7B4 corporate names, 24.4C2 - 24.4C7 embassies, consulates, etc., 24.25 exhibitions, fairs, festivals, etc., 24.8B1 local church names, 24.10B papal diplomatic missions, etc., 24.27D radio and television stations, 24.11 additions to, 23.4 as headings for corporate bodies, 24.3E changes of name, 23.3 following surnames, 22.5C9 in entry under given name, 22.8A in Indonesian names, 22.26E including a term indicating a type of jurisdiction, 23.5 language, 23.2
Index
references, 26.3 use, 20.2, 23.1 Place of broadcast, 8.4C Place of manufacture, 1.4G architectural and technical drawings, 6.4G cartographic materials, 5.4G graphic materials, 4.4G moving images, 7.4G sound recordings, 8.4G Place of printing textual records, 3.4G Place of publication, distribution, etc., 1.4C architectural and technical drawings, 6.4C cartographic records, 5.4C graphic materials, 4.4C moving images, 7.4C sound recordings, 8.4C textual records, 3.4C Places of worship (see also Corporate Bodies) additions to names, 24.10 variant forms of names, 24.3G Plans, see Cartographic materials; Architectural and technical drawings Players (actors, etc.), see Performers Playing speed (sound recordings) 8.5C1, 8.5C3, 8.5C5 (note) Playing time, see Duration Plus sign, punctuation, accompanying materials, 1.5A2 Poera (Indonesian names), 22.26C1(b) Political jurisdictions, see Governments; Jurisdiction ... Political parties (for other rules see Corporate bodies) American state and local elements, 24.16 Polyester film base moving images, 7.5C2 sound recordings, 8.5C2 (iii) Popes (see also Catholic Church) additions to names, 22.17B headings for, 24.27B2 official communications of headings, 24.27B Portfolios architectural and technical drawings, 6.5B1 (option) Portuguese language compound surnames, 22.5C4 surnames followed by words indicating relationship, 22.5C10 surnames with prefixes, 22.5D1 Position or office added to identical names, 22.19B1 Posters (graphic materials), 4.1B4b
Index
Prakrit texts, authors of, 22.25A1 Prawira (Indonesian names), 22.26C1(b) Predecessor and successor bodies, 1.7B1c Predominant name headings, 22.2A Prefixes, surnames with explanatory references, 26.2D2 headings, 22.5D prefixes hyphenated or combined with surnames, 22.5E "see" references, 26.2A3 Prepositions in surnames with prefixes, 22.5D1 Prescribed sources of information, see Sources of information Presentation, form of Presenters moving images, 7.8B5b Presentation, see Form, of presentation Presidents, see Heads of state, etc. Previous owners, see Custodial history Prime meridian (cartographic materials), 5.3D1 Princes and princesses, see Royalty Princes, ecclesiastical (Holy Roman Empire), additions to names, 22.17C1 Principalities, ecclesiastical (Holy Roman Empire), 24.27C3 Printer graphic materials, 4.8B11 textual records, 3.4G Printing cartographic materials, 5.5C3 (note) textual records, 3.4G Prints, graphic materials, scope, 4.0A1 Probable dates, 1.4B5 Probable place of publication, distribution, etc., 1.4C6 Proceedings (conferences), see Conferences Producers added to the name of publisher, distributor, etc., 1.4E1 moving images, statement of responsibility, 7.1F1 (note) sound recordings, statement of responsibility, 8.1F1 (note) Production company added to the name of publisher, distributor, etc., 1.4E1 Profiles (cartographic materials), 5.3B6 multiple maps, etc. on one or more sheets, 5.5B5 (note) specific material designation, 5.5B1 Programs (records in electronic form) scope, 9.0A1 Projection cartographic materials language and script of, 5.0E statement of, 5.3C
Index
moving images speed of, 7.5C5 other characteristics, 7.5C6e Projection speed, moving images, 7.5C1, 7.5C5 Prominently, meaning of, 0.6 Proper names, see Names Protectorates, governors of, 24.20D Provenance (see also Creators) access points, 21.0A3 choice of, explanation, 0.21 designation of relationship, 21.0D (option) if a person, name of office, 21.11 if office, name of person, 21.10 of family members, 21.12 sources for, 21.0B associated material sharing the same, 1.8B18 definition, App. D (Glossary) explanation, 0.1 (note) principles of, see Respect des fonds Provinces (administrative units of certain countries), see States Provinces (regional units of certain religious bodies), 24.27C2 - 24.27C3 Pseudonyms choice of personal name, 22.2B definition, App. D (Glossary) explanatory references, 26.2D1 name-title references, 26.2B3 - 26.2B4 "see also" references, 26.2C1 shared, see Shared pseudonyms Pseudosurnames, entry under, 22.11A Publication restrictions on, 1.8B16c Publication date, see Date(s), of publication Publication, distribution, etc. see Date(s) of creation, including publication, distribution, etc. area; see also the specific classes of material, e.g., cartographic materials, graphic material, textual material, architectural and technical drawings Publisher added to the name of the publisher, distributor, etc., 1.4E1 Publisher, distributor, etc., 1.4D Publisher's series area, 1.6 definition, App. D (Glossary) numbering within, 1.6F other title information, 1.6D parallel titles, 1.6C statement of responsibility relating to, 1.6E title proper, 1.6B Punctuation of description, prescribed (see also Parentheses, use of;
Index
Square brackets, use of; Plus sign) explanation, 0.22 general rules, 1.0C in table (punctuation for all areas of description and for all classes of material), 1.0C2 for class of materials specific details architectural and technical drawings, scale area, 6.3 cartographic materials, mathematical data area, 5.3 Pura (Indonesian names), 22.26C1
Q Qualifications, see Academic degrees, honours, etc. Queens, see Royalty Question mark, use of, 1.0C1 place of publication, distribution, etc., 1.4C6 Quotations architectural and technical drawings, statement of scale, 6.3B1 cartographic materials, statement of scale, 5.3B2(b) in archival description area, 1.7A4a in notes, 1.8A4b
R Rabbis, see Religious officials Radio broadcasts sound recordings, 8.1B1, 8.4C Radio stations additions to, 24.11 sound recordings, 8.4C (note) Rank, titles of, see Titles of honour, nobility, address, etc. Raster images cartographic materials, 5.7D R~tchathinan~m (Thai names), 22.28C1 Recording system moving images, 7.5C7d technical specifications, 8.5C1 (note) Recording techniques, methods, etc. moving images, 7.5C1, 7.5C6a, 7.5C7b technical specifications, 8.5C1 (note) sound recordings, 8.5C1, 8.5C4 Records in electronic form, 9 addition of qualifier to GMD, 1.1C4 Records on microform, 10 addition of qualifier to GMD, 1.1C4 custodial history, 10.7C
Index
dimensions, 10.5D notes, 10.8B dates of creation, including publication, distribution, etc., 10.8B1 physical description, 10.8B2 physical description area, 10.5 aperture cards, 10.5D2 microfiche, 10.5D3 microfilm, 10.5D4 microopaque, 10.5D4 specific material designation, 10.5B1 standard number area, 10.9 Reduction ratio, records on microform, 10.8B2 Reels cartographic materials, remote sensing images, 5.5B1 (option) moving images dimensions, 7.5D1 (i) duration, 7.5B5 specific material designations for audio, film and video, 7.5B1 speed, 7.5C5 sound recordings dimensions, 8.5D1 (v) playing speed, 8.5C3 specific material designation, 8.5B1 (option) technical specifications, 8.5C1 (note) Reference sources definition, 22.1B (note) for corporate bodies, definition, 24.1A (note) for names written in Arabic alphabet, 22.22 (note) for personal names, definition, 22.1B (note) for titles of nobility, honour, etc., 22.6A1 (note), 22.13A1 (note), 22.13B1 (note) References (see also Explanatory references; Name-title references; "See also" references; "See" references) corporate names, 26.3 form of, 26.1F general rule, 26.1 personal names, 26.2 place names, 26.3 Regiments, see Armed forces Related groups of records in different fonds, 1.8B20 within the same fonds, 1.8B20a Related corporate bodies, see Subordinate and related corporate bodies Relationships access point designations of, 21.0D (option) administrative, 1.7B1d between editions, 1.8B7
Index
between organization of records and their documentary forms, 1.7D1 between formal title proper and person(s) or corporate body (bodies) named in the statement of responsibility, not clear, 1.1F8 between predecessor and successor bodies, 1.7B1c between related groups of records, 1.8B20 between source/donors and material acquired, 1.8B12 custodial, 21.8 part-to-whole (multilevel description), 1.0A2a words indicating, following forenames, 22.11B filial (Indonesian names), names entered under first element of name, 22.26C1 omission of (Malay names), 22.27C1 to distinguish identical names (Malay names), 22.27C2 Religion, name in, "see" references, 26.2A1 Religious bodies, 24.27; see also Religious orders international, conventional names, 24.3C2 (note) Religious leaders, see Bishops, etc.; Popes; Religious officials Religious names and terms (see also Bishops, etc.; Popes) additions to names, 22.17D Indic names, 22.25B4 Religious officials (see also Bishops, etc.; Popes) headings for, 24.27B Religious orders added to personal names, 22.17D headings, 24.3D Religious societies, 24.3D Religious titles (see also Bishops, etc; Popes) early Indic names, 22.25A Religious vocation, persons of, see Bishops, etc.; Popes; Religious names and terms Remote sensing images, cartographic materials, 5.0A1 (Scope), 5.5C3 Representative fraction (RF), see Scale Reproduction restrictions on, 1.8B16b Reproductions photo (cartographic materials), 5.8B11, 6.8B10 photomechanical, 5.5C3, 5.5C4, 5.5C6, 6.5C3 Republic of Ireland, see Ireland Respect des fonds definition, App. D (Glossary) explanation, Preface, Rules for archival description, 0.22 Responsibility, statements of, see Statements of responsibility Restricted access, see Access, restrictions on Revisions date of publication, 1.4F1 architectural and technical drawings edition statements, 6.2A1 note on, 6.8B7
Index
RF, use of architectural and technical drawings, 6.3B1 cartographic materials, 5.3B1 Rolls cartographic materials, 5.5B1 (option (i)), 5.5D3 (option) moving images, A/B, 7.5C4 sound recordings, [instrument], 8.5B1 (option) Roman Catholic Church, see Catholic Church Roman Curia, administrative offices (see also Catholic Church) headings, 24.27C4 Roman names, entry, 22.9 Roman numerals corporate and place names, "see" references, 26.3A5 Romanian surnames with prefixes, 22.5D1 Romanization corporate names, 24.1B corporate names and places, "see" references, 26.3A3 interpolations, 1.0E personal names, 22.3C hyphens in, 22.1D2 "see" references, 26.2A2 spelling, 22.3D1 title proper architectural and technical drawings, note on, 6.8A3, 6.8B2 (option) cartographic materials, note on, 5.8B2 (option) table, source for, and explanation of usage, 0.11 Royal Commissions, 24.18A (type 2) Royalty (see also Heads of state, etc.) additions to names, 22.17A entry under given name, names of royal persons, 22.8C explanatory references, 26.2D1 members of royalty houses entry under surname, etc., 22.5F official communications, 24.20B1 Thai, 22.28B Rule numbering, explanation, 0.23 Rulers, see Heads of state, etc.; Royalty Running time, see Duration
S s.l., use of, 1.4C6; see also Sine loco s.n., use of, 1.4D7; see also Sine nomine Sacer, omitted from headings, 24.27C4 Saints additions to personal names, 22.14 "see" references, 26.2A3
Index
Sanskrit authors, 22.25A Saraswati (early Indic names), 22.25A Sastra (Indonesian names), 22.26C1(b) Sastri (early Indic names), 22.25A Scale architectural and technical drawings, 6.3 Full scale, or Scale 1:1, 6.3B2 language and script, 6.0E note on, 6.8B8 representative fraction (RF), 6.3B1 vertical, 6.3B6 (option) Scale not given, 6.3B1 cartographic materials, 5.3B as part of formal title proper, 5.1B1 verbal, 5.3B1 celestial charts, 5.3B5 input, 5.3B7 notes on, 5.8B9 Not drawn to scale, 5.3B5 representative fraction (RF), 5.3B1 Scales differ, 5.3B4 Scale indeterminable, 5.3B1 Scale not applicable, 5.3B7 vertical, 5.3B6 Scandinavian languages compound surnames, nature uncertain, 22.5C6 Schools of universities, 24.13A (type 5) Scope and content, 1.7D identification of level of description in, 1.0A2c for file, 1.7D3 for fonds, 1.7D1 for item, 1.7D4 for series, 1.7D2 Scotland (see also United Kingdom) additions to place names, 23.4D2 Scottish Court of Session, judges of, 22.6B2 Script (see also Language) if more than one in formal title proper, 1.1B1f if more than one in other title information, 1.1E5 in edition statement, 1.2B3 name of publisher, 1.4D2 of description, 1.0E place of publication, 1.4C1 Second level of description, see Levels of description Second level of detail of description, see Levels of detail of description
Index
Sections, cartographic materials, specific material designation, 5.5B1 Sections (government agencies), 24.18A (type 1) Sections (subordinate and related corporate bodies), 24.13A (type 1) "See also" references, 26.1C corporate names and place names, 26.3B indicated by xx in rules, 20.4 personal names, 26.2C "See" references, 26.1B corporate names and place names, 26.3A indicated by x in rules, 20.4 personal names, 26.2A Sees (see also Archdioceses; Dioceses) added to titles of Bishops, etc., 22.17C Semicolon, use of, see Punctuation of description Serials standard numbers, 1.9B1 Series, see Publisher's series; see also Levels of description, series and subseries level Series (archival), see also Levels of description, series and subseries level definition, App. D (Glossary) Series area, see Publisher's series area Series statement, see Publisher's series area Shared pseudonyms explanatory references, 26.2D1 Shared responsibility groups of related records in different fonds, 1.8B20 Sheets cartographic materials, 5.1B1d, 5.5B5, 5.5C2, 5.5D, 5.8B11a, 6.5B5 (option) architectural and technical drawings, 6.5C2, 6.5D graphic materials, 4.5D1 (option) Ships omission of abbreviations before names, 24.5C4 Shri (early Indic names), 22.25A sic, use of, 1.0F1 Signatures architectural and technical drawings, 6.8B5 cartographic materials, 5.8B6 graphic materials, 4.8B7 textual records, 3.8B6 Sikh names, 22.25B3 Sine loco, 1.4C6; see also s.l. Sine nomine, 1.4D7, see also s.n. Singapore names, 22.27 Singers, see Performers Sir added to personal names, 22.13B Size (dimensions), see Dimensions
Index
SI symbols, see Symbols, metric or SI Sketch (biographical), see Biographical sketch Slash, diagonal, use of, see Punctuation of description Slovak language, surnames with prefixes, 22.5D1 SMD, see Specific Material Designation Sobrinho, following Portuguese surnames, 22.5C10 Societies, religious, see Religious societies (for other rules, see Corporate bodies) Soerya (Indonesian names), 22.26C1(b) Sound channels number of, 8.5C7 technical specifications, 8.5C1 (note - table) Sound recordings, 8 date(s) of creation, including broadcast, publication, distribution, etc. area, 8.4 definition, 8.0A1, App. D (Glossary) edition area, 8.2 general material designation, 1.1C1, 8.1C note area, 8.8 on film, see rules in chapter 7 physical description area, 8.5 Sound tracks, see Tracks, sound recordings Source of supplied title proper, 1.8B2 Sources of information architectural and technical drawings, 6.0B archival description area, 1.7A3 cartographic materials, 5.0B date(s) of creation including publication, distribution, etc. area, 1.4A3 edition area, 1.2A3 explanation, 1.0A3 graphic materials, 4.0B moving images, 7.0B note area, 1.8A3 physical description area, 1.5A3 publisher's series area, 1.6A3 records on microform, 10.0B sound recordings, 8.0B standard number area, 1.9A3 textual records, 3.0B title and statement of responsibility area, 1.1A3 Space, use of, see Punctuation of description Spanish language surnames with prefixes, 22.5D1 Special classes of material (see also Specific material designation) architectural and technical drawings, 6.5B2 cartographic materials, 5.5B2, 5.5B3 dimensions, 1.5D1 graphic materials, 4.5B3, 4.5B4, 4.8B11
Index
more than three, 1.5B3 moving images, 7.5B2, 7.5B3 other physical details, 1.5C1 sound recordings, 8.5B2, 8.5B3 textual records, 3.8B10 three or fewer, 1.5B2 Specific material designation (for other rules see Physical description area, extent); see also General material designation; Special classes of material architectural and technical drawings, 6.5B1 cartographic materials, 5.5B1 definition, App. D (Glossary) graphic materials, 4.5B1 moving images, 7.5B1 records on microform, 10.5B1 sound recordings, 8.5B1 Speed, see Playing speed; Projection speed, moving images, 7.5C1, 7.5C5 Spelling in RAD, 0.1 Spellings, variant, see Variant spellings Spirits, additions to personal names, 22.15 Square brackets, use of in descriptions (general rules), 1.0A3, 1.0C, 1.0E archival description area, sources of information, 1.7A3 correcting inaccuracies, 1.0F date(s) of creation including, publication, distribution, etc. area, 1.4A2 edition area, 1.2A3 edition statement, 1.2B3 place of publication, distribution, etc., 1.4C3 note area, sources of information, 1.8A3 in descriptions of specific classes of material architectural and technical drawings, 6.0B2, 6.1A2, 6.1B1a, 6.1E2, 6.2A3, 6.2B2 (option), 6.3B1, 6.4A2, cartographic materials, 5.0B2, 5.1A2, 5.1B1b, 5.2B2 (option), 5.3B1, 5.3D1, 5.4A2 graphic materials, 4.0B2, 4.1A2, 4.4A2 moving image, 7.0B2, 7.1A2, 7.1F1 (option), 7.4A2 sound recordings, 8.0B2, 8.1A2, 8.4A2 textual records, 3.0B2, 3.1A2 Sri (early Indic names), 22.25A Sri (Indonesian names), 22.26C1(b) Standard numbers, 1.9 two or more, 1.9B2 State and local elements of American political parties, 24.16 Statement of coordinates, cartographic materials, see Coordinates Statements of responsibility in descriptions (general rules), 1.1F as part of formal title proper, 1.1B1b definition, App. D (Glossary)
Index
in citations in archival description area, 1.7A5 in notes order of information, 1.8A4a in publisher's series area, 1.6E more than one, 1.1F6 more than one language or script, 1.1F11 more than three persons or corporate bodies in, 1.1F5 no statement of responsibility in conjunction with a formal title proper, 1.1F2 noun or noun phrase in conjunction with, 1.1F12 precedes title proper, 1.1F3 relating to edition, 1.2C1 in descriptions of specific classes of material cartographic materials, 5.1F architectural and technical drawings, 6.1F graphic materials, 4.1F moving images, 7.1F records in microform, 10.1C sound recordings, 8.1F textual records, 3.1F States added to corporate names, 24.4C2 added to names of royalty, 22.17A1 added to place names, 23.4C Stock shots (for other rules see Moving images), Scope, 1.4A1 Structure of RAD, 0.2 - 0.3, 0.5, 0.23, 20.1 Structure of entries, 0.4, 20.1 Style of RAD, 0.1 Style of entries, 0.9 Style of writing, of numbering arabic, 1.4B2, 1.4F1, 1.5B1, 1.5E1, 24.24A1, 26.3A5(b) roman, 22.1A, 24.24A1 old, calendar years and days, British Isles, 1.4B2 (note: Table II) Subcommittees, see Corporate bodies Subject cartographic materials as other title information, 5.1E2 supplied title proper for parts of a fonds, 5.1B4 (option) nature of archival unit in supplied title proper, 1.1B4b scope and content of file, 1.7D3 of item, 1.7D4 Subordinate and related corporate bodies headings, 24.12 - 24.16 "see" references, 26.3A7 Subordinate entry of government agencies, 24.18 - 24.19
Index
Subordinate religious bodies, 24.27C Subordinate units of corporate bodies, see Subordinate and related corporate bodies Subseries, see Levels of description, series and subseries level Subtitles, see Other title information Successor body, see Predecessor and successor bodies Supplied title proper, 1.1B2 definition, App. D (Glossary) for part of a fonds (e.g., series file, item), 1.1B4 name element, 1.1B4a nature of archival unit, 1.1B4b for fonds, 1.1B3 sources for, 1.8B2 Supreme patriarchs, Buddhist, 22.28D3 Suria and Surja (Indonesian names), 22.26C1(b) Surnames, 22.4B2 (note) access points, 22.29 entry under, 22.4B2, 22.4B3, 22.5 additions to, 22.15, 22.19B Chinese names containing a non-Chinese given name, 22.4 compound, see Compound surnames Indonesian names of Chinese origin, 22.26F Malay names, 22.27B modern Indic names, 22.25B in entry under title of nobility, 22.6A names of persons comprising a family, 21.12 references from Buddhist supreme patriarchs, 22.28D3 Thai names, 22.28A, 22.28C1 romanization, 22.3C2 titles of fonds, 1.1B3 with prefixes, see Prefixes, surnames with Surya (Indonesian names), 22.26C1(b) Sutan (Indonesian names), 22.26D Swami (early Indic names(), 22.25A1 Swedish, see Scandinavian languages Symbols formal title with, 1.1B1a in statement of responsibility, 1.1F9 note on, 1.8B14 replacement of, 1.0E1 use of full stop after, 1.5A4 Symposia, see Conferences; Corporate bodies Synagogues, 24.3G; see also Places of worship Synods headings, 24.27C2
Index
T Tactile added to general material designation, 1.1C1, 1.1C4 Takhallus (names in Arabic alphabet), 22.22D Tamil names, 22.25B2. Tape cartridges, see Cartridges, Audio cartridges, Film cartridges Technical drawings (see also Architectural and technical drawings) as a Class of material, 0.25 dimensions, 6.5D2 edition, scope, 6.2A1 falling in the scope of another class of material, 6.5B7 general material designation, 1.1C1 general rules, 6 published or reproduced, 1.4C-1.4G, 6.4B1, 6.5C3 scale, scope, 6.3A1 specific material designation, 6.5B1, 6.5B3 statement of responsibility, 6.1F (note) Television stations, additions to, 24.11 Telugu names, 22.25B2 Temples, 24.3G; see also Places of worship Terminology in RAD, 0.1, in App. D (Glossary) Terms indicating incorporation (corporate names) omission, 24.5C transposition, 24.5C2 Terms of address (see also Titles of honour, nobility, address, etc.) added to identical names entered under surname, 22.19B as part of phrases, 22.11B Burmese and Karen names, 22.23B early Indic names, 22.25A married women, 22.16B "see" references, 26.2A3 Thai names, 22.28A Territorial designations (see also Countries; Place names) Textual records, 3 administrative history / Biographical sketch, 3.7B custodial history, 3.7C date of publication, distribution, etc., 3.4F date(s) of creation, 3.4B dimensions, 3.5D extent of descriptive unit, 3.5B general material designation, 3.1C name of publisher, distributor, etc., 3.4D notes, 3.8B other physical details, 3.5C place of publication, distribution, etc., 3.4C place of printing, name of printer, date of printing, 3.4G
Index
scope and content, 3.7D sources of information, 3.0B statement of function of publisher, distributor, etc., 3.4E statements of responsibility, 3.1F title and statement of responsibility, 3.1 title proper, 3.1B Title, see Title proper; Formal title proper; Other title information; Supplied title proper definition, App. D (Glossary) Title and statement of responsibility area, 1.1 architectural and technical drawings, 6.1 sources of information, 6.0B cartographic materials, 5.1 sources of information, 5.0B definition, App. D (Glossary) graphic materials, 4.1 sources of information, 4.0B moving images, 7.1 sources of information, 7.0B records on microform, 10.1 sources of information, 10.0B sound recordings, 8.1 sources of information, 8.0B textual records, 3.1 sources of information, 3.0B Title page as chief source of information for item, 1.0A3, 3.0B1, and equivalent rules in chapters of special classes of material Title proper, 1.1B; see also Formal title proper; Other title information; Supplied title proper definition, App. D (Glossary) Titles of distinction, see Titles of honour, nobility, address, etc. Titles of honour, nobility, address, etc. change of personal name, 22.2C entry under, 22.6 order of elements, 22.4B4 in headings for personal names, 22.1C, 22.12 Burmese and Karen names, 22.23B early Indic names, 22.25A Indonesian names, 22.26D, 22.26G Malay names, 22.27D names entered under given name, 22.16 names in Arabic alphabet, 22.2C - 22.2D "see" references, 26.2A3 Thai names, 22.28 in statement of responsibility, 1.1F7 Title of position or office
Index
added to identical names, 22.19B1 as access point name of person holding office, 21.10 name of office held by person, 21.11 entry under phrase, 22.11B Towns, see Cities and towns Tracks moving images number of, 7.5C7e sound recordings number and configuration of, 8.5C6 technical specifications, 8.5C1 (note - table) Trade names, sound recordings, 8.4D2 Trailers, film addition to formal title proper, 1.1E6 Transcription accents and other diacritical marks, 1.0G1 continuation of title, 1.8B4 formal title proper, 1.1B1 inaccuracies, 1.0F1 language and script, 1.0E1 statements of responsibility relating to edition, 1.2C1 Transliteration, see Romanization Transposition Burmese and Karen names, 22.23A elements of personal names, 22.4B3 statements of responsibility, 1.1F3 terms indicating incorporation, corporate bodies, 24.5C2 Treaties as a form of material, nature of archival unit, 1.1B4b Tri (Indonesian names), 22.26C1(b) Tribunals of the Catholic Church, 24.27C4 Types of jurisdiction, see Jurisdiction, type of
U UK, see United Kingdom Ultra high reduction, records on microform, physical description, 10.8B2 Uncertain dates, 1.4B5 headings for persons, nature of surname, 22.5C6 headings for corporate bodies, name of delegation, 24.26A place of publication, distribution, etc., 1.4C6 Unedited sound recordings, 1.4A1 (Scope) Undifferentiated names, additions to, 22.20 United Kingdom (see also British Isles; Scotland; Wales)
Index
peerage, explanation, 22.6A1 (note), 22.13A1 (note) United States Congress, legislative subcommittees, 24.21C place names, additions, 23.4C Universities faculties, etc., headings, 24.13A (type 5) Unknown date of publication, distribution, etc.,1.4D7, 1.4F5, 1.4G3 Unknown publisher, distributor, etc., 1.4G1 Unused forenames and initials, references, 26.2A2 Urdu language, personal names in, romanization, 22.3C2 USA, see United States Use restrictions on, 1.8B16b USSR, additions to place names, 23.4C
Variant entry elements of personal names, "see" references, 26.2A3 Variant forms of heading, corporate names and place names, "see" references, 26.3A7 Variant forms of name conferences, 24.3F1 corporate bodies, 24.2B corporate bodies and places, "see" references, 26.3A3 personal names choice between, 22.3 "see" references, 26.2A2 Variant forms of title, see Variations in title Variant names (see also Change of name) corporate bodies, 24.2 - 24.3 "see" references, 26.3A1 persons, "see" references, 26.2A1 places, "see" references, 26.3A1 Variations in title notes on, 1.8B1 publishers series, 1.8B10 Variant spellings corporate names, 24.2C "see" references, 26.3A3 personal names, 22.3D1 "see" references, 26.2A2 Various forms of graphic materials, multiple techniques, processes, etc., 4.5C3 of general material designations (GMDs), 1.1C4 Vector images, cartographic materials, 5.7D Vernacular v. Greek or Latin forms of personal names, 22.3B2 Versions
Index
edition statement, 1.2B1 moving images theatrical and television, 7.2B1 (note) words indicating edition statements, 1.2B2 Vertical scale, see Scale, vertical Very high reduction, records on microform, 10.8B2 Videocartridges, specific material designation, 7.5B1; see also Cartridges; for other rules see Moving images Videocassettes, specific material designation, 7.5B1; see also Cassettes; for other rules see Moving images Videodiscs, specific material designation, 7.5B1; see also Discs; for other rules see Moving images Video recordings, see Moving Images Videoreels, see Reels, moving images Views, cartographic materials, 5.3B5, 5.5B5 (note) Viscounts and viscountesses, see Titles of honour, nobility, address, etc. Volumes number of, 3.5B1 (option)
W Wales (see also United Kingdom) additions to place names, 23.4D Width (see also Audioreels, moving images, dimensions, gauge; Dimensions; Gauge; Measurements, gauge) architectural and technical drawings, 6.5D1 (option), 6.5D2, 6.5D7 cartographic materials, 5.5D1, 5.5D2, 5.5D5, 5.5D7 graphic materials, 4.5D1 moving images gauge, 7.5D1(i) track, 7.5C7f sound recordings tape, 8.5D1(i, ii, v) rolls, 8.5D1(vi) spool, 8.5D1(vii) records on microform aperture cards, 10.5D2 microfiche, 10.5D3 microfilm, 10.5D4 microopaque, 10.5D4 textual records, 3.5D1 Wives, see Married women Words indicating relationship following surnames, 22.5C10 Words or phrases (see also Designations; Verbal phrases) added to corporate names, 24.4C1 added to government names, 24.6C
Index
added to linear or cubic measurements, architectural and technical drawings, 6.5B1 (option ii) added to personal names Burmese and Karen names, 22.23B distinguishing identical names, 22.19 names entered under surname, 22.16A royalty, 22.17A1 added to place names, 23.4F1 added to statements of responsibility, 1.1F8 associated with projection statements, cartographic materials, 5.3C3 (option) denoting places of origin, etc., in an entry under given name, 22.8A1 headings for, 22.11 in entry under initials, letters, or numerals, 22.10 indicating function of distributor, etc., 1.4D3 indicating relationship of creator to unit being described, 21.0D indicative of responsibility, 5.1F (note) name-title references, 26.2B4 nouns and/or noun phrase as other title information, 1.1F12 "see" references, 26.2A1, 26.2A3, 26.2B4 with statements of responsibility, 1.1F12 WORM (write once read many), see Computer optical discs
x, indicates "see" references, 20.4 xx, indicates "see also" references, 20.4
Y Year(s), see Date(s) Yiddish names, romanization, 22.3C2 (note) Yot band~sak (Thai names), 22.28C1 Yugoslavia, additions to place names, 23.4C